What to expect from a Conference Facility in Rustenburg
With a variety of conference facilities available in Rustenburg, use the following guidelines to choose the Conference Facility or Conference Centre that will best suit your needs and fulfill your expectations.
Price:
When it comes to a conference facility the price is a tricky consideration as the wrong setting might completely defeat the objective of your conference and might even be detrimental to your business. The trick is to match your event with the type of conference facility and amenities you would require to pull off your event successfully.
For a list of events that can be hosted at a conference facility, read more.
Make sure the facility has everything that will be needed to obtain the goal of the conference, without providing unnecessary frills adding to the cost.
Location:
Ease in finding and getting to the location saves time and prevents frustrated attendees. It should be close to highways and byways, in a safe area with safe parking and good security.
Appearance and size of the facility:
The size of the facility and the number of delegates should be proportional. A smaller facility would allow for a more intimate atmosphere but should be spacious enough to avoid delegates feeling cramped.
The type of event will also influence the size of the facility required. Exhibitions or events with group discussions would need more space.
The facility should be clean and airy with the appropriate furnishings.
Rest rooms should be available and easily accessible from the facility.
Room Configurations:
Find out if the room configuration can be changed to suit your function eg. will you be able to group tables together for group discussions or re-arrange according to your exhibition needs.
If you require to set-up for your conference or event, enquire if you will have early access to the facility.
Technical facilities:
Find out if the conference centre has the technical facilities required for your event:
- Facilities for tele-conferencing
- Audio Control set-ups
- Video Conferencing
- High Speed Internet Connection (Wi-Fi/Wireless)
- Sound proof/acoustics infrastructure
- Projection systems
Staff
Depending on the event you might need to enquire on the availability of staff to assist in pre-conference or event set-up or staff with a technical background to provide technical, audio or IT assistance.
Catering, supplies and accommodation
Catering services will depend on the specific facility. Be sure to discuss catering options with the facilitator at the conference venue to ensure availability of the following: light refreshments, lunch & dinner and catering for special dietary requirements.
If delegates are from other locations and the conference or event will be over a couple of days, a conference centre that provides accommodation will be a preferred choice.
Related articles:
Types of events hosted by a Conference Facility/Conference Centre
Rustenburg Conference and Function Venues